Withdrawal Policy

The International Journal of Advanced Sciences and Computing (IJASC) maintains a strict manuscript withdrawal policy to uphold the integrity of the peer-review process and ensure fairness to authors, reviewers, and editors. Once a manuscript is submitted, it enters a formal evaluation process that involves significant editorial and reviewer effort. Authors are therefore expected to adhere to ethical publication practices and avoid unnecessary withdrawal requests.

1. Withdrawal Before Peer Review

Authors may request to withdraw their manuscript before it enters the peer review process by submitting a written request to the editorial office.

The request must include a valid reason for withdrawal, signed by all co-authors.
Once approved by the Editor-in-Chief, the manuscript will be removed from the editorial system, and confirmation will be sent to the corresponding author.

2. Withdrawal During Peer Review

Withdrawal requests made after the peer review process has begun are strongly discouraged.

If a withdrawal is requested at this stage, authors must provide a compelling reason, such as errors in data, duplication, or submission to the wrong journal.
The editorial team will review the justification, and if the withdrawal is approved, the authors may be required to pay a processing fee to cover the administrative and reviewer efforts already invested.

3. Withdrawal After Acceptance

Once a manuscript has been accepted for publication, withdrawal is not permitted except under exceptional circumstances (e.g., ethical concerns, authorship disputes, or major scientific errors).

Authors must submit a detailed written explanation to the Editor-in-Chief.
If withdrawal is approved, the journal reserves the right to impose a withdrawal penalty fee to compensate for publication costs.
If withdrawal is not approved and the authors fail to respond to communications, the journal may take necessary actions, including reporting the incident to the authors’ institutions or relevant authorities.

4. Withdrawal After Publication

After publication, articles are considered part of the permanent scholarly record and cannot be withdrawn.

In cases of serious ethical violations such as plagiarism, fabrication, or falsification of data, the journal will issue a retraction notice following the COPE (Committee on Publication Ethics) guidelines.
The original article will remain accessible but marked as “Retracted” for transparency and accountability.

5. Unethical Withdrawal

Unethical withdrawal occurs when authors:

Submit the same manuscript to another journal during the review process without permission.
Fail to respond to editorial decisions or communication and later request withdrawal.
Attempt to withdraw to submit elsewhere after receiving reviewer feedback.

Such actions violate publication ethics and may lead to:

Blacklisting of the authors from future submissions to IJASC.
Notification to affiliated institutions or research bodies.

6. Withdrawal Request Procedure

To request withdrawal, authors must:

Send an official email to the Editorial Office at IJASC.
Include:
- Manuscript ID, title, and submission date
- Reason for withdrawal
- Signed consent from all authors
Await formal confirmation from the editorial team before considering the manuscript withdrawn.

Conclusion

The International Journal of Advanced Sciences and Computing (IJASC) treats manuscript withdrawal as a serious action that should only be undertaken with valid justification. By following this policy, the journal aims to maintain the integrity of the academic publishing process, respect the time of peer reviewers and editors, and uphold ethical standards in scientific communication.